Update for Boyd Families - Fri. September 11

Good afternoon,

It was great to see our students back at Boyd the past two days and welcome our Grade 8 class into the building. Heading into the weekend, we would like to provide an update on our school start up.

STUDENT SCHEDULES

We know families have been awaiting information about student timetables for the 2020-21 school year. Grade 8 students received a hard copy of their schedule during the orientation sessions. In addition, Grade 8 students/families are able to view their schedules through the My Ed BC portal.

With respect to Grade 9 - 12 students, we had hoped to have schedules accessible to students today; however, our administration together with our counselling team ​made the decision to take extra care to ensure schedules are as accurate as possible before sharing. We want our students to have a positive and safe start to the school year and taking some extra time will help to minimize disruption once classes begin next week. 

We intend to have the data complete and as accurate as possible over the weekend, and will send student timetables over the weekend. Our apologies for the delay in receiving this information.

Instructions for accessing the parent portal to view student schedules are attached to this correspondence.

COURSE CHANGES

Please note that Course Change Procedures have changed. You cannot present to the office or the counselling area at this time.

Schedules are based on course selections that students requested in the spring of 2020. For a variety of reasons, some of these selected courses may not be running or have limited seats. As such, alternate course(s) or missing courses may appear on schedules in order meet graduation requirements. 

In order to safely open schools, we must adhere to firm class sizes that support physical distancing and purposeful scheduling to maintain cohort groupings. Reflecting this need, we have moved from a linear to a quarter system, making course change requests extremely challenging, if not impossible, to accommodate this year. 

Our main priority will be to ensure students have complete schedules and that courses taken lead to graduation. We will ONLY be reviewing and adjusting schedules with ERRORS, such as duplicate courses, changes necessary as a result of summer school completion, graduation requirements, post-secondary admissions, or addressing unscheduled/missing blocks.

However, we will continue to accept and review change requests, but these MUST be made through the online course request form that will be provided on the Boyd website. Alternatively, you can visit the address below:

https://survey.sd38.bc.ca/TakeSurvey.aspx?SurveyID=8lKHl6m1

SCHOOL PHOTOS

Photo day, originally scheduled for Monday, September 14, has been rescheduled for Monday, September 21.  All students will have their photos taken for their Go-Card and Yearbook. Photo Retake Day is Thursday, October 15. Should you wish to order photos, the order form is available on the Artona website at https://artona.com/schools/HUBO/programs/school_photo

GENERAL FEES  

In an effort to keep safe by reducing personal contact, we would like to remind families that paying fees online is the preferred method of payment. You may pay by Visa, MasterCard, eCheck (bank transfer) or you can set up myWallet to facilitate future payments through SchoolCashOnline only. Traditionally, secondary schools have standardized the costs of general school fees (i.e. student council/activity fees, student agenda books, communication fee) at a total of $28.00 per student. Students are not charged basic course fees; however, there are still charges for some optional activities, workbooks, and enrichment projects. An individualized fee statement will be emailed to parents before the end of September. 

SCHOOL FORMS

Students received two forms during their Orientation Sessions.  Please complete these forms and return to the school as soon as possible.

(1)  Personal Information Release Form

Please note, these forms are needed to include students' names or photos in the yearbook, newsletters, or the school website.

(2)  Blue Medical Information

In case of an emergency we need to know who to call.  Any changes during the year should be given to the office staff.  Please make sure that any serious allergies are indicated on the form or you may call the office staff to provide any imperative information regarding your child’s health/safety. 

Finally, the Powerpoint presentation that reviewed Health and Safety protocols during the orientation sessions has also been attached to this correspondence.

We understand that this is a great deal of information to process for our students and families and appreciate your patience as we work to start the school year on a positive note.

Thank you

Hugh Boyd Secondary School